Toggle navigation

Home - HR Software - What is HR?

What is HR?

HR stands for human resource, which basically refers to a staff member within a company. This is because their work allows them to be an asset for the business that can help it to meet its goals.

Most businesses have an employee or department to look after all the human resources (staff) – from identifying job vacancies before they join to processing them as leavers.

Other tasks that a HR team may perform regularly include scheduling shifts, monitoring absence patterns and dealing with employee concerns/complaints to name a few.

What is HR management?

Human resource management (often abbreviated as HRM or just HR) refers to the policies and systems used by the HR department in order to manage the organisation’s employees effectively. This could be anything from the compilation of an employee handbook to a spreadsheet used to manage expenses.

Formerly called personnel management, HRM also focuses on the strategic utilisation of employees and measuring the impact staff have on the company in order to reduce risk/maximise return on investment.

What is a HR system?

Many HR processes can be time-consuming – for example, keeping employee’s personal records up-to-date and processing holiday requests. A HR system can be used to make these processes easier to manage.

For instance, if an organisation is reliant upon updating several spreadsheets (one for each aspect of HR); a HR system can be used to store all this information together to improve its accessibility. Not only does this save time, it can also save money because the HR staff can be spending the time they used to complete this task focusing on other work.

One example within Simply Personnel is our Employee Self Service module that allows employees to log-in and submit their own holiday requests. These requests are then automatically sent to the applicable line manager for approval; making the process a lot more efficient.

Additionally, Simply Personnel also features a traffic light warning system that alerts the HR team about any potential HR problems before they arise (e.g. a passport expiry date is approaching for an employee who regularly works overseas).

This can help to reduce the chance of any important tasks getting missed, particularly at busy times of the year.

What is HR development?

HR development means the training and development of employees. This may be used to improve staff performance, boost morality levels and increase staff retention.

There are many ways for employees to receive training and develop their skills, including attending a training course or team-building day, being appraised regularly, taking on more responsibilities or getting promoted.

As training may be costly, it is important for HR to monitor the expense and ensure that any training undertaken fits in-line with the business’ requirements.

This is where HR software, like Simply Personnel, can come in useful. In Simply Personnel, there is a dedicated Training Manager module that can store training costs so they can be sorted by employee or individual training course. Furthermore, it can also produce a Training Needs Analysis (TNA) to reveal any skills gaps within the workforce, which can be used to help HR identify what training should take place.

To find out more about how Simply Personnel’s HR system can help your business or to take advantage of a free 30 day trial, please call 0800 783 0322 opt 1 or e-mail

Request a FREE online demonstration today

For a true understanding of what Simply Personnel HR Software can do - get access to the system for a no obligation free demo.