HR Software Systems
Introduction
Monitoring and recording attrition is very important for businesses. You can easily keep a record of people who leave your business but how easily does your HR software system allow you to work out attrition information so that you can spot trends and patterns that may be having a detrimental impact on your organisation.
There are many different questions that can be answered if your HR system can produce the statistics, including:
- How many people left
- How many people left in particular departments
- What was the reason for leaving
- Do new starters leave more often than longer serving employees
- Do particular recruitment sources impact on leavers?
A good HR software system will provide you with answers to these questions effectively.
Standard Reports
A number of standard report exist that will provide information on leavers with the Simply Personnel HR software system.
Leaver Analysis Report
This is a standard report that can be produced for the whole organisation or specific department and locations and a specific date range.
It details all the leavers and the leaving reasons. This report answers useful questions such as what is the attrition rate between two periods and what is the reason for the attrition. It’s one of the key reports that is available within most HR software solutions.
Leaver Analysis Summary Report
This is a standard report that can be produced for the whole organisation or specific departments and locations and a specific date range. Most HR software allows you to “put” staff into departments and locations however only some allow you to put people into a proper hierarchy. It will produce an analysis of leavers by reason
This report provides an analysis of attrition answering questions such as is attrition more relevant to some departments than others.
This is the same report produced by department:
Staff Turn Over Report
All HR software has a staff turnover report. The staff turn over report can be produced for a particular date range, broken down by the whole organisation or departments and then further analysed for different employee types (full time, part time, etc)
This provides information on which department as a proportion of staff employed is more likely to have a higher level of attrition than others.
Management Report
The management report provides a number of different statistics for your organisation including for the period select information on leavers.
This report run periodically will determine if attrition is increasing, decreasing or remaining static.
Simply Answers Analysis
One of the most popular tools used by customer is Simply Answers. This tool allows information to analysed in a variety of different ways. Some typical queries are shown below. This tool is one of the reasons our customers choose HR software from our company.
Leavers by Year
This query is produced for
Surname
First name
Date Left Employment
Left
Select to include leavers from the Query Options
Filter the query for Just Leavers
A chart if then produced with the following parameters
A chart of leavers in a given year is then shown
This report shows attrition by year.
Leavers by Gender
A number of different cross references can be produced, for example analysis of leavers by Gender, Department, Ethnicity, etc.
For this query select
Surname
First name
Gender
Date Left Employment
Left
Select to include leavers from the Query Options
Filter the query for Just Leavers
By dragging the Gender column to the top a quick analysis of leavers by gender is produced.
This can be graphed as follows
To produce
This report shows the attrition by gender.
Leavers by Recruiting Reason
A number of different cross references can be produced, for example analysis of leavers by Gender, Department, Ethnicity, etc.
For this query select
Surname
First name
How Recruited
Date Left Employment
Left
Select to include leavers from the Query Options
Filter the query for Just Leavers
By dragging the How Recruited column to the top a quick analysis of leavers by how they were recruited is produced.
This can be graphed as follows
To produce
This report shows the attrition by recruitment source.
Multi Level Analysis
A more comprehensive analysis can allow drilling down on one figure to see the true break down, this can be done on any variation for example department, ethnicity, etc.
For this query select
Surname
First name
Gender
Date Left Employment
Left
Reason for Leaving
Select to include leavers from the Query Options
Filter the query for Just Leavers
Run the query and group as follows
Now chart as follows
The following chart is produced:
Double click on one of the segments, for example the larger one:
The segment is now shown further broken down by gender. By pressing the “UPARROW” at the top of the screen you can drill back up.
Leaver by Length Of Service
This query shows the attrition value by length of service allowing you to determine if attrition is more or less based on the employees.
