Simply Personnel makes sure you record all the specific information you need when recording an absence including

- The category of absence
- The reason
- Whether or not the person requires a doctors note or is self certified

You can even tell Simply Personnel to remind you when someone is due back from a period of absence so you can give them a quick call.

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Record Absences

Simply Personnel makes it easy for you to record absences. This is done by simply selecting the start and end dates of absence and the reason for the absence.

Proactive Warning System Warns You Instantly

Simply Personnel will automatically watch for disruptive patterns of absence using the Bradford Factor formula and alert you using the traffic light system when any issues are identified. Simply Personnel will even recommend the potential action you could take.

Attendance Record

The colourful attendance record clearly shows any patterns of absence, including Fridays, Mondays and days before or after public holidays. The attendance record also shows holidays and training courses.

Attendance Record
The colourful attendance record clearly shows any patterns of absence, including Fridays, Mondays and days before or after public holidays. The attendance record also shows holidays and training courses.

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The flexibility of the Simply Personnel absences schemes means that you can define the rules governing how your absence schemes should work and then let Simply Personnel take care of monitoring compliance.

In built trigger points means you are notified straight away using our unique traffic light system if a particular pattern of absence has occurred that requires attention

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If your organisation has predefined absence entitlements then you can use the facility within Simply Personnel to track and control the absences that employees are taking.

Simply Personnel will allow you to specify the rules for each job role including the entitlement allowed and the waiting duration before the entitlement is allowed to be drawn against.

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The Bradford factor is a way of illustrating how disruptive frequent short-term absence, around weekends for example, can be, relative to occasional longer spells of absence. Bradford scores are a way of identifying individuals with serious absence and patterns of absence worthy of further investigation. It helps highlight causes for concern and often is one of the first steps in an attendance procedure.

The Bradford factor calculation is as follows:
S x S x D = Bradford points score
where: S is the number of occasions of absence in the last 52 weeks and D is the total number of days absence in the last 52 weeks.

For example:

. one absence of 14 days is 14 points (ie 1 x 1 x 14)

. seven absences of two days each is 686 points (ie 7 x 7 x 14)

Although a rolling year is common, other timescales such as 13 weeks may be used, with the associated points total correspondingly lower.

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