Employee records
At the heart of your personnel system is the employee record. Simply Personnel centralises on employee records within one easy to use window, so it's quick to locate, update and view key employee details.
Within Simply Personnel the employee record provides you with quick access to key information, warns you if anything needs to be done using the unique traffic light warning system and summarises holiday and attendance history.
Although Simply Personnel contains 100's of pieces of information it doesn't force you to enter everything at once, so you can build up the information that matters to you over time.
As part of Simply Personnel you get the data protection report - to ensure you meet the requirements of the data protection registrar to provide employees with the information you hold on them if requested.
Comprehensive Employee Information
Personal Details
Store all key information about an employee, their name, contact addresses, start dates, dates of birth, national insurance number and much more on.
Work Details
Store your employees work patterns, email addresses, photographs
Job & Salary Details
With simply personnel not only can you store the current job and salary details but you can also keep track of job and salary history. For each job you can record the job role, department and location, standard hours and much more.
Emergency Contacts
Never search around for vital information such as emergency contact details available.
Absences
Record and monitor absences. Simply Personnel can really help you reduce your absences levels.
Holiday
Holiday entitlements can quickly be seen and new holidays entered for employees.
Notes
Store any free format note against the employee to remind you of conversation or activities.
Contract Information
Store the right to work information, notice periods and employee contract information including work permit and visa details along with expiry dates.
Documents
Mail merge from standard documents or drag and drop existing documents from your PC or server. Store scanned images, email message and other type of document you have scattered in different areas on your PC or server
Training Records
Simply Personnel can record all training employees are scheduled to go on and have been on and keep track of costs and remind you when training needs to be refreshed.
CPD
Ideal for those employees who need to keep training topped up, Continuous Professional Development is tracked automatically when new courses or ad-hoc training is taken by an employee.
Banks Details
Record your employees bank details. By entering information once into Simply Personnel this can be transferred automatically into payroll.
Leaver Information
No need to delete employees that have left, just mark them as a leaver. Simply Personnel will automatically exclude then from your reports unless you specifically select to include them.
Appraisals
Encourage staff motivation and loyalty by recording and acting upon staff appraisals. Simply Personnel will automatically warn you when staff appraisals are due.
Disciplinary
Follow the correct disciplinary procedure and record the results to keep you safe from any accusation of not following the correct procedure.
Grievance
More and more employees can put in grievances from minor issues to major ones like flexible working. Ensure you record what you have done to prove the correct process was followed when deciding an outcome.
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Flexible Screens
Screen Designer
Included with Simply Personnel is a flexible screen designer that allows you to amend the existing screens within Simply Personnel and add your own. This unique facility means that no matter what you need to record you will be able to do this. All fields added using the screen designer can be reported on using Simply Answers.
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Security
Control Access to Employees
With Simply Personnel multi-user edition you can have managers and senior staff access employee details. The easy to setup security allows you to control which users can have access to which employees.
Control Access to particular information
You can even control which users have access to which pieces of information. This way you can decide to restrict salary, disciplinary or say medical information for employees so only you or senior members of staff can view and update this information.
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