Simply Answers HR software now holds a very easy and convenient feature that gives you the opportunity to schedule your queries to be instantly emailed to more than one person at a time.
For example:

• - Each month you can email the management all the new starters in their department.
• - You can create an absence report each week by email to the department managers.
• - Give reports on booked holiday time for the entire next month.

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Simply Answers HR software incorporates the Simply Personnel HR system security. Simply Personnel HR software will check:

• 1. To make sure the user logged in can see employees in the other departments and other locations.
• 2. The logged in user has a security level higher of that of the employee they are trying to view.
• 2. The logged in user’s profile must allow salary value to be viewable.

Simply Answers HR software will fully ignore those employees that do not have the privilege of being able to see the information and will show a ‘0’ value as the salary instead of the actual value.

Simply Answers HR system checks the existing job record to figure out which department and the location the employee is in. If there is not a current job record found, Simply Personnel HR software will just ignore the record.

On each employee’s work tab you can enter the current employee’s payroll number in Sage then choose the Payroll Company. For organizations and companies running as well as using only one payroll system, this will be main.

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There are three sections to Simply Answers HR software. The first is a tree of fields that can be queried. The next section is a result grid and the last section is a display for the query that holds Structured Query Language. To start your query you have to click on the ‘+’ and it will open the tree so you can double click on the Surname field. The Surname field will be added to the section called ‘SQL to be used for this query.’ Now click the ‘Run Query’ button found on the toolbar. After you do you will see the query results and you can still choose to add more fields just by double clicking them if you need to. In this case you would double click on the Firstname field then run the query once more. To start again with a fresh query just click on the ‘New Query’ button. This clears the results and the SQL sections are ready for you to choose the new fields. At this point in the process you might also choose to print the query results or export them into Excel.

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You can sort and group queries right within Simply Answers HR software.
See the example:

• 1. Click the New Query button to begin a new query.
• 2. Choose the Surname, Firstname and Gender fields then select the ‘Run Query’ button located on the toolbar.
• 2. In the results display section just drag the Gender column header to the ‘group by section’ labeled as ‘drag a column header here to group by that column’.

You will see the results change to gender groups of the employees. A helpful count of both male and female employees is given to you. If you need to un-group them, start by dragging the Gender button off of the ‘group by section’ and you end up back at the normal view of the query. To sort a column just click on the header of the column you want to sort and it will change the order. You also have the ability to sort more than one column at a time by holding the shift key down while selecting individual columns.

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Any provided column in Simply Answers HR software can have a basic total applied.
Let’s view an example:

• 1. To start a new query click on ‘New Query’.
• 2. Double click on the following fields: Surname, Firstname and Gender.
• 3. Now press the ‘+’ next to Pay Details to open them.
• 4. Select Pay.
• 5. Run the query.

You will be able to see the results now. However, you will probably see values for pay, shown more than one time for the same employee but this is because the query gives you both historic and current salary values so there is no need to be worried about this. Now click the Formula symbol, it looks similar to the letter ‘E’, and is located on the pay column. Then choose the option to see the Minimum, Maximum, Average and Sum. Once you press OK you will probably have to scroll all the way to the bottom of the page and then enlarge the Pay column size so you can see the values. You can view the same values being shown with the Gender Group by dragging the Gender column over to the group by section called ‘Drag a column header here to group by that column.’ If you want to un-group a section just drag the Gender button back off of the group and you will be back to your normal view of the query.

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You can easily and swiftly filter results by selecting the filter option on the specific column.
Let’s look at an example:

• 1. Click on New Query
• 2. Then double click on the Surname, Firstname and Gender fields
• 3. Now open the Pay Details by clicking the ‘+’ beside it
• 4. Now Choose Pay
• 5. Then run the query

You will notice the returned results. Now you might see values of the same more than one time but this is just because the query is showing both current and historic pay values. Click on the Formula symbol, which looks like an E, and then select to see the Average, Maximum, Minimum or Sum. Once you press OK you might have to scroll down to the bottom of the query, then enlarge the pay column so you can see the actual returned values. In the section of the result drag the gender column to the group defined ‘drag a column header here to group by that column.’ Now you can view the same values shown in the Gender Group. If you would like to un-group, just drag the gender button off of the group to see the normal query view.

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