Employee records
The employee record lies at the heart of your personnel HR system. Simply Personnel HR software displays employee records and all required information on one easy to use window so it is easy to find, update and see important employee details.
Within Simply Personnel HR software the employee record lets you access important information, gives you a warning if you need to do anything using the unique traffic light warning system and even gives you a summary of attendance and holiday history.
Although Simply Personnel HR software has hundreds of pieces of information and it does not make you enter everything at one time. This means you can enter the information as you please over time.
As part of Simply Personnel HR software you receive the data protection report. This report makes sure you are meeting all the requirements of the data protection registrar to give employees any information you withhold on them if they request it.
Comprehensive Employee Information
Personal Details
Store all the important information about an employee like their name, address, start date, date of birth, insurance number and more.
Work Details
Collect and store your employees work patterns, photographs and email addresses.
Job & Salary Details
With Simply Personnel HR software you can store the current job and salary details as well as keep track of their job and salary history. Every job can have the job role recorded, the department and location, standard work hours and more.
Emergency Contacts
No more time spent looking for vital information like an employee’s emergency contact details.
Absences
Collect, record and monitor employee absences. Simply Personnel HR software really helps in reducing your absentee levels.
Holiday
You can view holiday entitlements quickly and see new holidays that have been entered for each employee.
Notes
You can be reminded of activities and any conversation against the employee by storing any free format note.
Contract Information
Store and keep track of notice periods, employee contract information like work permits and visa details along with expiration dates and the employee’s right to work information.
Documents
You can either drag and drop documents from your computer or server or you can mail merge from standard documents. Store and record scanned images, email communications and any other type of document you have scattered in multiple areas on your server or computer.
Training Records
Simply Personnel HR software records every training employee that has been on or is scheduled to go on and keep track of the costs while reminding you when the training needs to be refreshed.
CPD
This is ideal for employees that need to keep their training up to date. CPD, Continuous Professional Development is automatically tracked when an employee takes new courses or ad-hoc training.
Banks Details
You can enter and record your employee’s bank details. You can automatically transfer this information into the payroll by only entering the information one time.
Leaver Information
You do not have to spend time deleting employees that leave; you can mark them as a leaver instead. Once you do this Simply Personnel HR software will automatically keep them from showing in your reports unless you ask to include them.
Appraisals
You can encourage staff loyalty and motivation by recording and acting on staff appraisals. Simply Personnel HR software will automatically give you a warning come time for staff appraisals that are due.
Disciplinary
By following the right disciplinary procedure and recording the results you can stay safe from any accusation that would accompany not following the proper procedure.
Grievance
Employees can put in grievances because of both minor and major issues, such as flexible work time. Make sure you record the steps you have taken to reach the decided outcome.
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Flexible Screens
Screen Designer
Included with Simply Personnel HR software is the flexible screen designer that lets you amend the screens within the Simply Personnel HR system and then add your own. You will be able to record any information you need to because of this unique facility. Simply Answers will report any and all fields that have been added using the screen designer.
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Security
Control Access to Employees
Using the Simply Personnel HR software multi-user edition, senior staff and managers can access employee details. You can control which users are able to access which employees with our easy to setup security.
Control Access to Certain Information
You can also control what pieces of information each user can access. This lets you decide what information to restrict like salary, disciplinary information and even medical information so only you and maybe other senior staff members can view and update this information.
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